Selecting date and venue for your event
Special & unique calendar dates are very popular for weddings and for high profile corporate functions in event planning. Apart from specific, family important or sentimental reasons, other factors should also be considered when choosing the right date. Weather factors will obviously be of higher consideration for an outdoor event then indoors. Holiday season, annual religious and public holidays as well as major sporting and cultural calendars should be also thought of to ensure the highest possible attendance when planning community events, festivals and exhibitions. Selecting the event venue and location for a public event should depend on the main target audience, accessibility, amenities and and also any possible restrictions and site conditions. Therefore there are always few pros and cons for hosting events either outdoors or in indoor venues.
If you have already decided for an outdoor event, and you are looking for a good location where you could have a marquee, we have a few options for you to consider, please click here!
Complexity of the event layout together with number of different suppliers involved, will determine the necessity of preparation of a detailed event logistic plan. Especially when less time is available for the set up and so many activities would be going on at the same time.
Key areas to consider and should be part of event planning include:
- venue access, possible parking restrictions
- size and condition of the venue
- utility support required
- vendors requirements and setup
- assembly of possible marquees, tables and chairs hire
- event furniture, mobile toilets, large generators etc.
Always consult the individual event hire suppliers as well as the possible vendors to find out time they need for the set up and what access they need for their vehicles. Other important logistic issues to be considered are guest transportation and parking, cleaning services during and after the event, emergency and evacuation planning. These plans should be developed in accordance with local council guidelines and if required discussed with local authorities.
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